Abstract Submission Guidelines
Welcome to the 15th Biennial Congress of the EAOM. It is with great pleasure that we thank you for your contribution by submitting a poster or oral presentation abstract. Here you can find information on how to submit your scientific presentations.
Abstracts must be submitted electronically from February 1, 2020 to April 30, 2021.
The corresponding author will receive all correspondence concerning the abstract and is responsible for informing co-authors of the status of the submitted abstract.
The corresponding author will obtain on-line access to the abstract after the submission process has started, via a personal username and password which will be sent after the preliminary submission. Changes to the abstract may occur up until the submission deadline of April 30, 2021.
Notification regarding the decision of acceptance or rejection will be sent to the corresponding author around May 30, 2021.
All presenting authors must be registered for the congress and must have paid the registration fee before the Early Bird registration deadline on June 30, 2021 to be allowed to present the abstract at the Congress, and for the abstract to be published in the congress program. Registrants may only present one poster or one oral presentation.
Abstracts accepted for posters or oral presentations may be published in a scientific journal decided by the EAOM Board on the condition that the presenting author has registered for the congress, and paid the registration fee. Registrants may only present one poster or one oral presentation.
Upon submission, state a preferred type of presentation.
• Abstracts must be written in English.
• It is the author’s responsibility to ensure that the abstract is grammatically correct.
• The abstract will appear in the online congress program and should provide a summary of the poster or oral presentation.
• All abstracts must not exceed 250 words including subtitles.
• Please follow the instructions on the abstract submission form carefully.
• The Scientific Program Committee will make the final decision regarding the type of presentation for accepted abstracts. All abstracts will be reviewed and scored. Those with the highest score or with particularly interesting results will be invited to give an oral presentation during the congress. Other accepted abstracts will be presented as posters.
Upon submission, state one of the following topics which best describes the content of the paper:
• Aphthous stomatitis
• Behavioral dentistry
• Bullous or Immuno-bullous disorders and other immune-mediated diseases
• Burning mouth syndrome
• Cancer and cancer therapy
• Dental management of medically compromised patients
• Dental management of patients with special needs
• Diagnostics/laboratory medicine
• Imaging – Infectious diseases/HIV
• Medical management/pharmacology
• Oral complications of drugs
• Oral leukoplakia and other potentially malignant disorders
• Oral lichenoid lesions
• Orofacial pain/temporomandibular disorders (TMD)
• Other oral mucosal lesions
• Saliva/salivary gland disorders
• Sleep disorders
• Taste disorders/Halitosis
• Any other topic
Abstracts Submission Terms and Conditions
1. Multiple abstract submission: Delegates are allowed to present only one abstract (poster or oral presentation) for each presenting author.
Presenting authors must be registered for the Congress and must have paid the registration fee before the Early Bird registration deadline of June 30, 2021 for the abstract to be published in the congress program and for the abstract to be presented at the congress.
3. Presentation Time: Each oral presenter is given 10 minutes for oral scientific presentation and 5 minutes for oral clinical case presenteation with an additional 3 minutes for questions, if not otherwise notified.
4. Abstract Review: All submitted abstracts will go through a blinded peer-review process carried out by an international review committee. Each abstract will be reviewed by three individual reviewers.
5. Abstract Selection: The Scientific Program Committee makes the final selection of abstracts to be included in the congress program. Abstracts may be selected for an oral presentation or a poster presentation. The abstracts with the highest scores or abstracts of particular interest will be selected for oral presentations, whereas the majority of the accepted abstracts will be displayed in the Poster Exhibition area.
6. Notification of acceptance or rejection to the Corresponding Author: Notification of acceptance or rejection will be sent to the submitting (corresponding) author around May 30, 2021. Please note that only the corresponding author will receive emails concerning the abstract and is responsible for informing all co-authors of the status of the abstract. Authors whose abstracts have been accepted will receive instructions for the presentation.
7. Publication of accepted abstracts: By submitting the abstract the author consents to its publication. If the abstract is accepted, the authors agree that their abstract is published on the website in the online congress program and, if so decided by the EAOM Board, in a scientific journal.
8. Poster Sessions: Authors of abstracts assigned to poster sessions should make sure that the title and content of their posters correspond to the title and content of the abstract printed in the online congress program.
• The poster board takes an A0 poster in ‘Portrait’ format (A0 prints measure 841mm x 1189mm).
• When designing your poster, remember that attendees may be viewing it from a distance and do adjust the font size and pictures according to this.
• No audio-visual equipment is allowed during the poster sessions.
• A representative of the study is expected to remain by the poster during one of the coffee breaks.
9. Copyright Notice: Abstracts should not include libelous or defamatory content. Material presented in abstracts should not violate any copyright laws. If figures/graphics/images have been taken from sources not copyrighted by the author, it is the author’s sole responsibility to secure the rights from the copyright holder in writing to reproduce those figures/graphics/images for both worldwide print and web publication. All reproduction costs charged by the copyright holder must be borne by the corresponding author. Authors who submit to this conference retain copyright over their work, while allowing the conference to place their unpublished work under the care of a PCO service provider.
10. Privacy Statement: The names and email addresses entered in this conference site will be used exclusively for the stated purposes of this conference and will not be made available for any other purpose or to any other party.
12. Abstract acceptance: If an abstract is not accepted for communication it will be accepted for poster if it is considered scientifically or clinically interesting
Instructions for Presenters
Oral and Case presentations
In order to ensure a smooth course during the sessions, we kindly ask presenting authors to consider the following:
An oral scientific presentation is given 10 minutes for presentation and additional 3 minutes for discussion.
An oral case presentation is given 5 minutes for presentation and additional 3 minutes for discussion.
Make sure that you turn up well before your session starts to meet your session chair and the other speakers. Bring with you a copy of your presentation on a USB flash drive to the room. Please upload and test your presentation in good time.
Computers and Technical assistance
Presentations should be in Microsoft PowerPoint (PPT). MAC users who want to submit presentations must export their presentation as a MS PowerPoint file or save it as a pdf file.
In order to avoid any problems with your presentation please make sure that it fulfills the necessary requirements for the following software:
MS Office 2016 or later version (PowerPoint)
Windows Media Player
Adobe Acrobat Reader
There will be a technician available in both the Conference Hall and the parallel room. Please hand in your presentation to the technician at the latest during the break before your session starts.
The standard format of the projectors in the conference rooms will be 16:9 (wide screen).
The default slide size in PowerPoint 2016 is widescreen (16:9), for earlier versions of PowerPoint it might be necessary to manually change this. Change the slide size from standard (4:3) to widescreen (16:9).
Location and mounting
The posters will be divided into two sessions, each poster will be on display during one whole day. The Local Organizing Committee can change this sessions from 2 to 4 (display half day) if the number of posters exceed the Venue capacity. The person responsible for exhibiting the poster is required to be present by their poster on the assigned date.
Posters will be at display in the poster areas which are located in close connection to the session rooms and mingle areas. The display should summarize your research results using visuals such as tables, graphs, and pictures. The purpose is to facilitate one-on-one and small group discussions with colleagues.
Posters must be put up in the morning before 07:45 of the presenting day and should be removed from boards at the end of the day, Friday 18:30 and Saturday 18:00. The Local Organizing Committee can change this sessions from 2 to 4 (display half day) if the number of posters exceed the Venue capacity. Remaining posters will be removed and discarded.
Mounting material will be provided by the congress staff and each poster place will be identified with the poster number.
The poster size is an A0 poster in ‘Portrait’ (vertical) format (A0 measures 841mm wide x 1189mm high). Please note that there is not enough space for posters bigger than the stated size or posters in landscape. No audio-visual equipment is allowed at the posters.